Everything an audit asks for.

Every site reconciled to its own allocation.

Prop 28 money is allocated per school, and that's the level an auditor tests at. If your district pools purchasing — a shared teacher, a district-wide instrument buy, one contract covering nine sites — each school still has to end up with its proportional share. clearAMS does that arithmetic continuously and shows its work.

• Each school's spend measured against its own allocation, not a district average
• Pooled and shared costs apportioned across sites, with the split itemized
• Over- and under-served schools surfaced while the year is still correctable
• Every figure traceable back to the plan line it came from

Prove the allocation added to arts, not replaced it.

This is the finding that costs the most and is the hardest to answer after the fact, because it requires knowing what your district spent on arts before Prop 28 and holding that level ever since. clearAMS establishes the baseline once, then tests every year against it.

• A documented pre-Prop 28 arts spending baseline, by site and district-wide
• Year-over-year comparison that separates Prop 28 dollars from General Fund dollars
• A flag when General Fund arts spending drops in a year the allocation rose
• The narrative and figures an auditor asks for, retained with the baseline

One dated PDF instead of a month of reconstruction.

When the request arrives — from your auditor, your board, or the state — the answer shouldn't be a search through two years of email and three versions of a spreadsheet. clearAMS assembles the complete record for a school, a year or the whole district into a single dated document, generated on demand.

• Every plan version, reviewer decision, line comment and SSC approval date
• Proportionality and supplant results as of the date the packet was generated
• Signatures, approval dates and the change history behind each one
• Regenerate for any prior date; earlier packets stay retrievable unchanged

Waiver requests written from the record.

Sometimes a school genuinely cannot meet the staffing requirement — there is no credentialed candidate in the county, or the site is too small to carry a position. That case has to be made in writing, with figures. clearAMS drafts it from the plan data you already have and exports it for filing.

• A drafted request citing the school's own allocation, staffing and search history
• The shortfall quantified, with the alternative use of funds spelled out
• Export to Word or PDF for your own review, signature and submission
• Filed waivers retained with the plan, and reflected in later evidence packets

clearAMS drafts and documents the request. The decision to file it, and the filing itself, stay with your district.

All three years of the cycle, on one screen.

An allocation can be spent across three fiscal years, which means a plan that looks fine in isolation can still leave a school stranded with unspent funds in year three. The multi-year dashboards are free, for every district, at every size — because a district that can't see the whole cycle can't manage it.

• Plan and forecast in any fiscal year of the three-year window
• Carryover tracked per school, with what's committed and what's still open
• A district-wide view of where unspent funds are accumulating, and how fast
• Reconcile two fiscal years together and carry a plan forward as next year's start

A plan built one section at a time.

Principals work through the plan the way the program is structured: compliance and deadlines, the allocation, arts positions, classified hires, supplies, and services. Each section explains its own rules right where they apply.

• Auto-saves as you go, so nothing is lost between meetings
• A running total against this year's allocation on every screen
• A plan-at-a-glance review before anything is submitted

Limits that can't be worked around.

The plan can't exceed the school's allocation, and at least 80% of it must go to arts staff, which keeps supplies and services within 20%. Both are checked in the browser as the principal types, and again on the server before anything is saved.

• A hard ceiling at this year's allocation
• The 80/20 rule measured against the year's allocation
• District-wide waivers applied automatically where your district has issued one
• A warning on large service agreements before they go through

A second set of eyes on every line.

An AI check reviews every purchase and every position against the program's rules and flags anything that isn't standards-based arts instruction, such as a non-arts hire or a prohibited purchase, before it reaches a reviewer.

• Allowability screening on positions, supplies and services
• Plain-language guidance when a plan is over its allocation or the 20% cap
• Draft review notes the arts office edits before anything is sent
• Resubmissions checked line by line against what was asked for

It fails open by design. If the check is ever unavailable, your reviewer is still the backstop, exactly as before.

"Art supplies, $8,000" doesn't get through.

clearAMS flags vague descriptions and prompts the principal to break broad categories into specific lines, with examples of what compliant detail looks like. Plans arrive defensible the first time, which means fewer revision cycles for everyone.

From approved plan to SSC meeting in two clicks.

Submitting a plan generates a dated plan document in your district's Google Drive. Every later revision updates that same document, so there is always exactly one current copy of record.

• A branded slide deck built from the plan, with charts and talking points
• A printable copy to hand out at the School Site Council meeting
• Both saved to Drive, where principals can edit them

Nobody starts over.

Schools already have plans in every format imaginable. clearAMS reads them in and reports what's missing or non-compliant, so your arts office can hand the plan back with the issues attached or correct it with the principal.

• Upload an existing plan from Word or PDF
• Reconcile two fiscal years together, since an allocation can be spent over three
• Carry a plan forward as next year's editable starting point
• Every district adjustment is labeled, and the principal is told what changed