Claim your district
We set up your district's own clearAMS address, with your name, reviewers and support contacts.
clearAMS / How it works
From draft to formal.
Who does what
Everyone gets the same clear picture and the same guardrails, whatever their financial fluency.
Principals
Build the site expenditure plan in the guided builder, respond to feedback, and present to their School Site Council.
Designees
Help build or view plans for the schools they've been given, with the access the district decides.
Arts office
Reviews every plan, approves or requests revisions, imports and reconciles, and sees the whole district.
Business & fiscal services
Watch proportionality and the supplant baseline across sites, reconcile to actuals, and pull the evidence packet at audit time.
School Site Councils
Approve the plan. Their approval date is what makes a plan formal, and any material change needs it again.
The life of a plan
Build
The principal works through each section of the plan. Guardrails and the allowability check run as they go, so problems surface while they're cheap to fix.
Submit for compliance review
Submission generates the dated plan document in your district's Drive and puts the plan in the arts office's review queue.
Review with a decision
The reviewer approves or requests revisions with a written note and line comments. clearAMS drafts the note from the plan; the reviewer edits it before it goes out.
Revise and resubmit
The principal sees exactly what was asked. On resubmission, clearAMS checks line by line what was fixed and what still isn't.
Present to the SSC
Once the plan is compliance-checked, one click builds the slide deck and another the printable copy for the meeting.
Formalize
The principal records the SSC approval date. A plan is not formal until it's entered, and a future date doesn't count.
Keep it honest
Any addition, removal or change to a line's amount after formalization sends the plan back through review and requires fresh SSC approval. There's no dollar threshold to work around.
Review queue · FY 2026–27
12 schoolsAdams ElementaryFormalized
Jefferson ElementaryCompliance checked
Lincoln MiddleSubmitted
Roosevelt ElementaryRevisions requested
Washington HighDraft
Reviewer note · Roosevelt Elementary
Supplies and services are at 24% of the allocation. Bring them within 20%, for example by moving the residency into next year's plan. The instrument line needs an itemized list.
Getting your district set up
Your district runs in its own space on the platform. Setup is a handful of steps, and your existing plans come with you.
Load allocations
Upload each school's allocation from a spreadsheet. Map your columns once and reuse it every year.
Invite your people
Add principals and designees to your approved list, with the role and schools each one gets.
Bring plans in
Import last year's plans from Word or PDF, or let principals start fresh in the builder.
Walk through
it with us
We'll show the whole path on a sample plan, from the first line to a formalized plan, and talk through how your district would be set up.