Build & submit
The principal builds the plan in the guided builder and submits it for compliance review.
Prop 28 site expenditure plans · AB 2440 compliance
Prop 28 plans that survive an audit.
Prop 28 money arrives per school. The exposure lands on the district — and it is General Fund exposure.
Three things get districts written up: an allocation spent out of proportion at one site, arts spending that replaced what the General Fund used to cover instead of adding to it, and an approval trail nobody can reconstruct two years later.
clearAMS tests each of those continuously, across every school and every year of the cycle, and keeps the evidence assembled. When your auditor, your board or the state asks, the answer is a dated packet rather than a month of spreadsheet archaeology.
Explainer · 1:15
Why Prop 28 is a General Fund problem.
Seventy-five seconds on what the Arts & Music in Schools allocation actually obliges your district to prove — per-school proportionality, the supplement-not-supplant baseline, and the approval trail behind both — and what it costs when you can't prove it.
Who it's for
One site expenditure plan per school, one record for the district. Everyone works in the same system, at the altitude their job needs.
Chief Business Officers
The district's total Prop 28 exposure, the supplant position against baseline, and a fixed General Fund line item you can defend to the board.
Assistant Superintendents
Educational Services or Business Services: program compliance across every site, certification status at a glance, and reporting ready before it's requested.
Fiscal & financial services
Reconcile plan lines against actual expenditures, keep Prop 28 coding cleanly separable from the General Fund, and hand your external auditor a packet instead of a pile.
Principals
Build the site expenditure plan in a guided builder that won't let you file something non-compliant, then present it to your School Site Council.
Arts coordinators
Review every school's plan in one queue, request revisions with comments pinned to the line, and keep the whole three-year cycle reconciled.
What clearAMS proves
Audit defense
cAOne dated PDF
Evidence
packet
packet
Every approval, note and signature, assembled.
Certification-ready evidence packets
The full audit trail for a school or the whole district, generated as one dated document you can hand over.
View detailAudit defense
cASupplement, not supplant
Baseline
held
held
What the General Fund covered before, tracked since.
Supplement-not-supplant baselines
Establish your pre-Prop 28 arts spending and show, year over year, that the allocation added to it rather than replaced it.
View detailAudit defense
cAPer school
In proportion?
Every site tested against its own allocation.
Per-school proportionality checks
Pooled or spent on site, each school's share is reconciled to what it was allocated, with the math shown.
View detailAudit defense
cAAB 2440
Waiver
drafted
drafted
Built from your own plan data, not a blank form.
AB 2440 waiver drafting
When a school genuinely can't meet the staffing requirement, the request is drafted from the record and exported for filing.
View detailFree tier
cAThree-year cycle
Multi-
year
view
year
view
All three years at once. Free, for every LEA.
Multi-year planning dashboards
Plan, forecast and track carryover across the whole three-year window — included at no cost, for every California LEA.
View detailCompliance
cAHard limits
80/20
guardrail
guardrail
At least 80% to arts staff. Checked twice.
The 80/20 guardrail
The allocation ceiling and the staffing rule are enforced in the browser and again on the server, so a non-compliant plan can't be saved.
View detailGovernance
cAReview & SSC
Draft
to
formal
to
formal
Every decision, note and SSC date on the record.
A governed approval path
Review with line comments, SSC approval to formalize, and fresh approval for any material change. Nothing moves without a record.
View detailTry the guardrail
A finding costs more than prevention does.
Toggle the lines on this sample plan. clearAMS holds every site to its allocation and to the 80% staffing floor — in the browser and again on the server, so a plan that would create exposure cannot be saved in the first place.
More on compliance →Running total · FY 2026–27
Sample ElementaryArts staffSupplies & services
80%minimum to arts staffing, enforced on every save
3fiscal years of the cycle, reconciled together
1dated evidence packet, instead of a month of reconstruction
0Prop 28 dollars spent on this software
From draft to formalized
Every plan follows the same auditable path, and clearAMS enforces each step.
Review with a decision
The arts office approves or requests revisions, with a note and comments pinned to specific lines.
SSC formalizes it
The School Site Council approves the plan and its date goes on the record. No date, no formal plan.
Revisions stay honest
Any material change after formalization goes back through review and a fresh SSC approval.
Built for whole districts
Each district gets its own clearAMS: its own address, its own rules and its own people, fully separate from every other district on the platform.
Your district, your instance
A dedicated address for your district. Plans, people and settings never cross into another district's.
Allocations from a spreadsheet
Load each school's allocation by CSV or Excel upload. Map your columns once and reuse the mapping every year.
Documents in your own Drive
Plan documents and decks are written to your district's Google Drive, not ours.
Google sign-in, no passwords
Staff sign in with their district Google accounts. Access still requires a place on your approved list.
Roles you control
Decide who builds, who reviews and who only views, and which schools each person can see.
Your district's rules
District-wide waivers, department plan rules and reviewer details are configured for your district.
What it is, and isn't
clearAMS is
- A compliance and audit-evidence system for Prop 28 and AB 2440
- A continuous proportionality and supplant test across every site
- A defensible record of every decision, approval and change
- A General Fund purchase, like any district administrative software
clearAMS is not
- A Prop 28 expenditure — we never ask you to charge it to the allocation
- A financial system of record
- A requisition or transaction tracker
- A place for student data
Pricing
Capped at
the district.
$750 per school, per year, with a $2,500 floor and a hard $30,000 cap however large your district — so the districts with the most exposure aren't priced out of defending themselves. One invoice, one PO, from the General Fund.
Planning itself stays free for every California LEA, at every size, including the multi-year dashboards for the whole three-year cycle.
Find the gaps
before an auditor does
Thirty minutes with your business office. We'll walk your district's own allocation structure through the proportionality and supplant tests, and show you what the evidence packet would contain today.